Totaljobs

Moving to the cloud with Office 365 saved us having to make a significant investment in physical servers.

James Cahill Chief Technology Officer, Totaljobs

Summary

Totaljobs.com is the UK’s largest hiring platform with over 200,000 live job adverts on the site. Part of the Totaljobs group, around 3 million jobseekers use the platform every month, generating more than 1 million job applications. The company employs around 400 staff across eight locations.

Core migrated Totaljobs to Office 365 so they could take advantage of larger mailboxes, provide a standardised solution for staff with Office desktop tools and enable better communication throughout the business.

The challenge

Totaljobs wanted to implement a cloud solution so they could adopt new ways of working. They wanted to give their 400 employees larger mailboxes, the ability to work from anywhere and the chance to take advantage of unified communications and collaboration tools. At that time, under the existing system, simply managing mailboxes was taking staff up to 20 minutes a day.

The company concluded a cloud solution would meet its objectives of migrating by the end of the year, on budget and with minimal business disruption. Office 365 was the ideal solution; the apps included in O365 would let them collaborate more closely with their counterparts in Europe through instant messaging, presence information, audio and video conferencing.

The solution

Core worked with Totaljobs to deploy Microsoft Office 365 Enterprise with SharePoint Online, Exchange Online and Lync Online components. The high-level requirements were reviewed with Core as a trusted advisor, and Totaljobs agreed the best migration approach.

Core recommended the E1 option for all 400 employees because of its low-cost volume licensing, which negated the need for capital expenditure on additional hardware.

With Core’s expert consultancy an extensive migration experience ensured Totaljobs completed a smooth transition to Office 365 within tight deadline for withdrawal of their existing IT support from the incumbent, RBI. The migration let Totaljobs benefit from additional functionality while avoiding significant IT investment and ongoing operating costs. The added value came from Core helping Totaljobs improve cross-company communication and gain greater insight into the business.

“Building on our experience as a Microsoft Cloud Accelerate Partner, Core managed a seamless transition to Office 365 Enterprise over eight locations, with minimum disruption to the business”, said Conor Callanan, CEO of Core.

“We provided a standardised solution for all employees with their familiar Office desktop tools, plus the extra component of Lync Online for unified communications at no extra cost. It has offered the business an improved communication service by enriching online conversations.”

Employees save 20 minutes a day which was previously spent managing mailboxes. With 25-gigabyte mailboxes and unified comms as standard, staff satisfaction with the IT system has risen.

“Six months after deployment, user feedback has been extremely positive.”

Why move to Office 365?

James Cahill, CTO, Totaljobs:

“Moving to the cloud with Office 365 saved us having to make a significant investment in physical servers. We’ve also avoided the increased costs of bringing in new staff to manage the infrastructure.”

“The hidden benefit of Office 365 was Lync Online. It has transformed the way staff work, at home or in remote locations. Lync Online offers the ideal channel through which to collaborate – with video conferencing we can work effectively with our parent company to develop the business.”